How do I book one of the activity tables on the ground floor of the Library building?

On the ground floor of the Library building (near the Co-op) there are 3 bookable tables that can be used by staff, the Students’ Union (SU) and SU authorised clubs and societies, to set up stalls, run sale activities or promotions.

These tables can be booked by students through Outlook, but you will need to use your SU society / club email account. Staff can use their own email account.

Enter the date you’d like to book the table for, then select ‘Room Finder’ and all the tables are listed underneath ‘LRC Activity Tables’. Enter the date you’d like to book the table for, then select ‘Location’ or ‘Room Finder’ and type in ‘LRC Activity Tables’. Select one of the activity tables.

This support guide also shows you how to do book a meeting if you need further help.

Requests are automatically processed and you will receive a response either accepting or declining your request. If it is not clear which club, society or department made the booking, it may be cancelled.

If you experience any problems you can contact the Clubs and Societies team (ussu.activityassistants@surrey.ac.uk).

Please also see below our conditions of use:-

• These tables are for the use of University staff (for the purposes of their job), the Students’ Union, and Students’ Union clubs and societies only.

• Any activity must be for University, Students’ Union, or non-commercial fundraising only. No private enterprise, or commercial activity can take place in this space.

• Clubs and Societies using the space for fundraising bake or food sales cannot resale commercially bought items.

• It is recognised that most homemade food stalls will not be to the standard required of The Food Information Regulations 2022 (Natasha’s law) and so you must state on your stall, ‘that your products may contain allergens.’

• You may not sell food that requires heating or refrigeration.

• Tables must be left clean and tidy after use

• Tables cannot be moved and must remain in their allocated positions

• No music or sound systems are permitted in these spaces

• If you wish to use more than one table for your activity, and an additional table is free at that time, then you may do so.

Tables can be booked up to two months in advance.