How do I register with Egencia to book my course related travel?

Once you have received approval from your academic supervisor, you can register with Egencia.

Please take the time to review your Egencia profile.  Please ensure you have included your student ID number and check that your passport details are the same on your profile and store your passport information to make checkout faster. Failure to do so may result in delays, additional charges, or not being able to travel.

Please also ensure you enter your contact information including emergency contact information and mobile number.

All information and data within the Egencia booking system is safe and secure. You will need to use your legal name which will be visible within the Egencia booking system.

If there are specific reasons why you do not wish for your legal name to be visible within the system you will be required to self-register in a separate system. However, by self-registering in the separate system you will need to book your own travel to prevent your legal name being visible to others. Your request will be approved by a secure group of colleagues within the Finance Team. To enquire about this, please send an email to our team (travel@surrey.ac.uk).