What authorisations do I need to claim travel expenses through the university?

If you need to travel as part of your course and also claim travel expenses from us, please note the following.

Firstly, you must have approval from your academic supervisor to proceed with any booking. You will need to discuss any travel ahead of booking with your supervisor and follow any additional faculty requirements ahead of booking travel.

Secondly, all travel and expenditure decisions should align with the following principles in the list below and be matched with the appropriate university project code:

• Spend must be wholly, exclusively, and necessarily incurred in the performance of the academic requirement.

• Spend is necessary, genuine, and reasonable.

• Spend is made in the interests of value for money.

• Spend minimises the overall impact on the environment

Thirdly, all flights, trains, hotels and accommodation must be booked through our travel booking partner Egencia. The exception to this is bus or tube travel, taxi journeys or car hire, parking, mileage, vaccinations or subsistence such as meals/snacks should be claimed for separately using a Student Expense Form.