What travel and other expenses can I claim from the university if I will travel as part of my course?

If you need to travel as part of your course, you can claim travel and other expenses from the university. Please make yourself aware of the rules regarding what can be claimed for ahead of making any plans. You will need to agree with your supervisor what expenses will be covered and what you can claim for and supply a project code for all claims.

Flights, Eurostar, hotels and UK trains should be booked directly through the Egencia website and no separate expense form is needed.

Please note overseas trains will need to be paid for directly and claimed on a Student Expense Form on your return.

Other expenses that are incurred, for example bus or tube travel, taxi journeys or parking, mileage, vaccinations or subsistence such as meals/snacks should be claimed for separately using a Student Expense Form.

Any car hire (UK and international) that has been authorised as part of your trip should be booked through Wessex Car Hire. You will need to supply a project code when you book. You will also need to provide a purchase order number to show that the journey has been approved by the relevant budget holder/supervisor.

Any taxi journeys in the UK that have been authorised as part of your trip should be booked through Beeline Taxis. You will need to supply a project code when you book. You will also need to provide a purchase order number to show that the journey has been approved by the relevant budget holder/supervisor.

Other taxi journeys (outside of the UK or where you need to use another provider) that have been authorised as part of your trip, can be booked and claimed for using a Student Expense Form.

Please email your completed Student Expense Form and all receipts to studentexpenses@surrey.ac.uk. A claim may be rejected if all original receipts are not supplied.

Please ensure the form includes both the project code and Supervisor and/or budget-holder's approval.