How can I book and claim expenses for rail/train travel booked as part of my university related travel?

If you are travelling as part of your course (for example if you are attending a conference or meeting) and claiming costs for doing this, any UK train tickets must be booked through the Egencia website.

Through Egencia, you will have access to all UK rail operators and Eurostar and travel with these operators can be booked directly through their website. Please make sure you have set up access and registered with Egencia and have acquired the necessary approval from your academic supervisor and have confirmed the university cost codes that will need to be used for your booking. If you are staying overseas, you will also need to confirm the risk rating of that destination.

Any other rail travel (outside of the UK or Eurostar destinations) that has been authorised as part of your trip, should be paid for directly and claimed for on a Student Expense Form. Please email your completed Student Expense Form and all receipts to studentexpenses@surrey.ac.uk. A claim may be rejected if all original receipts are not supplied. Please ensure the form includes both the project code and supervisor and/or budget-holder's approval.